HoopAI mobile app: calendars and appointments - HoopAI Help Center

The Calendars section in the mobile app gives you full access to your scheduling tools on the go. View upcoming appointments, book new ones, manage recurring series, accept service appointment payments, and share your booking link — all from your phone. Open the mobile app and tap the Calendar icon (planner) in the navigation.

Calendar main — Calendar main view — monthly overview of all appointments

Calendar views

Switch between views to see your schedule the way you prefer:

Calendar month view — Monthly calendar view — tap any date to see appointments

Calendar week view — Weekly calendar view — detailed day-by-day layout

Calendar day view — Day calendar view — hour-by-hour breakdown

Calendar schedule — Schedule list view — chronological list of all upcoming appointments

Tap the grid icon to toggle between monthly and list view. Tap a contact’s name on the calendar to open the full appointment details.

Appointment details — Appointment detail view

Selecting calendars and users

Tap Select Calendars to filter which calendars are displayed. Filter by Users to show appointments for specific team members.

Calendar users filter — Filter by user or calendar group

Booking a new appointment

1

Open the calendar

Navigate to the Calendars tab in the mobile app.

2

Tap the + icon

Tap the + button and select Schedule Appointment.

New appointment — New appointment button

3

Select the contact

Choose the contact who will attend the appointment.

Select contact — Contact selection for the appointment

4

Set the date and time

Select the timezone, date, and time. Choose Custom to enter a specific time manually.

Date time — Date and time selection

5

Add details

Enter an appointment title and optional description. The location defaults to the calendar’s configured location but can be changed.

6

Confirm and save

Review the appointment details and tap Save.

Confirm appointment — Confirm appointment before saving

Recurring appointments

When booking an appointment, enable the recurring option to set up a repeating schedule.

Recurring appointments — Recurring appointment settings

Recurring calendar select — Set the recurrence calendar

The app supports these recurrence patterns:

Daily — repeat every day
Weekly — repeat each week on the same day
Bi-weekly — repeat every two weeks
Monthly — repeat on the same date each month

Recurring options — Recurring appointment options — daily, weekly, bi-weekly, monthly

Recurring occurrences — Set the number of occurrences

When editing or cancelling a recurring appointment, you will be asked whether to apply the change to:

This occurrence only
This and all following occurrences
All occurrences in the series

Service calendars

Service calendars with multiple service types, durations, and pricing are fully supported on mobile.

Service calendar — Service calendar — select a service type when booking

1

Open the calendar and tap Add Appointment

Navigate to the Calendars tab and tap +, then select Schedule Appointment.

Service cal add — Add appointment from service calendar

2

Select the calendar

Choose from your available service calendars.

Select service calendar — Select a service calendar

3

Set the schedule

Select the date, time, and service duration.

Service schedule — Set service appointment schedule

4

Save

Review and save the service appointment. The client receives a confirmation automatically if configured.

Accepting payments for service appointments

Collect payment for a service appointment directly within the mobile app — including Tap to Pay and saved cards.

Edit calendar for payments — Edit calendar to enable payments for service appointments

Appointment payment method — Select payment method for service appointment

Blocking time

To prevent bookings during unavailable periods:

Tap the + icon in the Calendar tab
Select Block Time
Set the date, time, and duration
Save to prevent appointments from being scheduled during that window

Tap the three-dot menu in the upper-right corner to open your scheduling link. Choose between:

One-time use link — expires after a single booking
Reusable scheduling link — allows ongoing access for repeated bookings

Last modified on March 4, 2026

Manage contacts on the HoopAI mobile app