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Every calendar on the HoopAI platform has a public booking page that you can share directly with contacts, embed on your website, or distribute through automated messages. The platform offers multiple link types to suit different scenarios — from permanent booking pages to one-time-use links that expire after a single booking.
Calendar share dialog with permanent link and embed code

Calendar sharing panel with booking link options

To access your calendar’s sharing options:
  1. Go to Calendars > Calendar Settings.
  2. Find your calendar and click the three-dot menu icon next to it.
  3. Select Share.
The sharing panel gives you access to all link types and the embed code. Alternatively, from inside the calendar editor, click Share in the top-right header of the editor. The permanent link is your calendar’s standard public booking URL. It is always active and allows unlimited bookings. Share this link in email signatures, on your website, in social media bios, or anywhere you want ongoing access to your booking page. The link format is typically:
You can customize the calendar slug (the last segment of the URL) when creating or editing the calendar to make it easy to remember and share. A one-time link is a unique URL that automatically expires after a single appointment is booked through it. Once someone books using the link, it becomes invalid — the next person who tries to use it sees an expiration message and is prompted to contact you for a new link. One-time links are useful when:
  • You want to invite a specific contact to book without giving them indefinite access to your calendar
  • You need to prevent a contact from sharing your booking link with others
  • You are offering a complimentary or limited-access session and want to control who can book it
To generate a one-time link:
  1. Open the calendar’s sharing panel (three-dot menu > Share).
  2. Select the One-Time Link tab.
  3. Copy the generated link or click the regenerate button to create a new one.
Each time you click the regenerate button, the previous one-time link is invalidated. Only generate a new link when you are ready to share it.
For automation at scale, the platform includes a Generate One-Time Booking Link workflow action. This action creates a fresh one-time link for a specific calendar and makes it available as a custom value ({{one_time_booking_link}}) to use in that workflow’s subsequent email or SMS step. This is useful when you want to send a personalized booking link to a contact at a specific point in a workflow — for example, after they complete a lead qualification survey or make a payment.

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Embedding the booking widget

Public booking page with date picker and time slots

Booking page preview as seen by contacts

You can embed the booking calendar directly on any web page using a snippet of HTML code. The embedded widget shows the full booking experience — date picker, time slot selection, and contact form — without the visitor needing to leave your website. To get the embed code:
  1. Open the calendar’s sharing panel.
  2. Select the Embed Code tab.
  3. Copy the HTML snippet.
  4. Paste it into the HTML of your web page, landing page, or funnel page where you want the widget to appear.
The embed code uses an iframe to load the booking widget. Most website builders (WordPress, Webflow, Wix, and others) have an HTML or custom code block where you can paste this snippet.
When embedding on a landing page, remove unnecessary navigation and footer elements from the page so the visitor’s attention stays on the booking widget. A focused page with a clear headline and the embedded widget typically converts better than a cluttered one.

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Sharing from the mobile app

If you use the HoopAI mobile app, you can share scheduling links directly from the app without needing to access the desktop platform. Open the Calendars section in the app, select a calendar, and use the Share option to copy your permanent link, a one-time link, or the permanent link for that specific calendar.

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Calendar groups and shared booking pages

Calendar settings list view

Calendar settings showing multiple calendars

If you have multiple calendars, you can organize them into a Calendar Group. A group gets its own booking page that shows all calendars within it, allowing visitors to choose which calendar (or team member) they want to book with from a single link. This is useful for:
  • A team page where a visitor picks their preferred salesperson or advisor
  • A service menu where a visitor picks from multiple service types
  • A multi-location business where visitors pick their nearest location
To create a calendar group, go to Calendars > Calendar Groups and add the calendars you want to combine.

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Custom booking page URL

Each calendar’s booking URL can be customized with a human-readable slug that reflects your brand or the calendar’s purpose. For example, instead of a generated ID, you might use /discovery-call or /intro-session. Custom slugs make links easier to share verbally, remember, and include in printed materials. Set the slug when creating a calendar or update it in the calendar editor under the Meeting Details tab. Common places to share your scheduling link:
  • Email signature — Add a “Book a call” link at the bottom of every outgoing email
  • Post-inquiry automation — Automatically send the link to new leads who fill out a contact form
  • Social media bio — Add the link to your LinkedIn, Instagram, or Facebook profile
  • Proposals and quotes — Include a booking link at the end of proposals so prospects can schedule next steps immediately
  • Chatbot or live chat — Embed or share the link during conversations to convert interest into booked appointments
  • SMS campaigns — Include the link in follow-up texts to warm leads
Last modified on March 6, 2026