Share booking links, embed your calendar on any website, create one-time links, and enable Google organic booking in HoopAI.
Booking pages are how contacts access your calendars — whether through a direct link, an embedded widget on your website, a Google Business Profile listing, or a single-use link for a specific contact. This guide covers all methods for sharing and embedding your calendars.
Every calendar in Hoop has a unique booking URL. Share this link anywhere — email signatures, SMS messages, social profiles, or your website.To copy your booking URL:
Go to Calendar Settings
Click the share icon (arrow pointing right) on the calendar card
Copy the Direct Link from the Share modal
The Share modal showing the direct booking link for a calendar
Calendar groups create a combined booking page that displays multiple calendars together. This is useful for teams, multi-service offerings, and multi-location businesses.To set up a calendar group:
Go to Calendar Settings > Groups
Click + New Group and give it a name and URL slug
Add calendars to the group via the calendar settings or the three-dot menu on each calendar card
Share the group booking link — contacts can browse all calendars in the group and choose their preferred slot
Use calendar groups to create a team booking page where contacts can see all available team members and pick their preferred one.
Add a required consent checkbox to your booking form for SMS marketing and data privacy compliance. When enabled, contacts must check the box before completing their booking.To enable the consent checkbox:
Go to Calendar Settings > Advanced Settings > Forms & Payment
Toggle on Consent Checkbox
Customize the consent text (e.g., “I agree to receive SMS messages from [Business Name]”)
Save the calendar
The consent checkbox is recommended for businesses that send SMS follow-ups or marketing messages to contacts who book appointments. It helps maintain compliance with TCPA and other messaging regulations.
The Add Guests feature lets contacts include additional attendees when booking an appointment. This is useful for group meetings, family appointments, or any scenario where multiple people need to attend.When guests are added:
Each guest receives their own confirmation and reminder notifications
Guest names and email addresses are stored on the appointment record
For class booking calendars with per-attendee pricing, the total is calculated based on the number of guests
To enable:
Go to Calendar Settings > Forms & Payment
Toggle on Allow Guests
Optionally enable Require Guests to make guest information mandatory
Yes. Generate an embed code for each calendar individually and paste the iframe snippets side by side or stacked in your page HTML. Alternatively, create a calendar group and embed the group booking page as a single widget that shows all calendars together.
Does the embedded calendar update automatically when I change availability?
Yes. The embed is a live iframe that always reflects the current availability settings of your calendar. You do not need to update the embed code after changing hours, buffer times, or other settings.
Can I create one-time links in bulk?
No. One-time links must be created individually — each link is tied to a single use. For sending personalized booking links to many contacts, use a workflow action that sends the calendar booking link via SMS or email, which remains reusable but is delivered to one contact at a time.
What happens to a one-time link that has not been used?
Unused one-time links remain valid indefinitely until they are either used or manually deleted from the One-Time Booking Links section in Calendar Settings.
How long does it take for Google Organic Booking to appear on my Business Profile?
After enabling the feature and uploading the required assets, it typically takes 24–72 hours for the booking option to appear on your Google Business Profile. Google reviews and activates the listing on their side.
Can I use a calendar group as an embed?
Yes. Calendar groups have their own shareable and embeddable booking pages. In Calendar Settings, find the group, use its three-dot action menu, and select Copy embed code to get the iframe snippet for the group’s combined booking page.
