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Hoop supports multiple calendar types to match different scheduling workflows. This guide walks through how to create each type and configure the essential settings.

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Before you start

Navigate to Calendars in the left sidebar, then click ”+ New Calendar” (or go to Calendar Settings > + Create Calendar). You’ll be prompted to choose a calendar type first.

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Calendar types at a glance

TypeBest for
Event / SimpleIndividual booking links; general events
Round robinDistributing bookings evenly across a team
Class bookingMulti-person sessions (workshops, classes)
Collective bookingAppointments requiring multiple team members
Personal1:1 bookings assigned to a single user
ServiceService-based bookings with staff and resources

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Creating an event (simple) calendar

1

Select Event Calendar

Choose Event Calendar (also called Simple Calendar) as the type.
2

Fill in meeting details

  • Name — what the calendar is called on booking pages
  • Description — optional context for bookers
  • Logo — upload a logo to display on the booking widget
  • URL slug — customize the booking link (auto-generated from the name)
  • Appointment title — the event title shown on the calendar (use {{contact.name}} for personalization)
  • Meeting location — physical address, video link, or “Ask the booker”
  • Event color — color code for calendar display
3

Configure availability

  • Weekly working hours — your default recurring schedule
  • Date-specific hours — override availability for specific dates
  • Duration — how long each appointment lasts
  • Buffer time — pre- and post-appointment gaps
  • Max bookings per day — optional daily limit
  • Booking window — how far in advance contacts can book
  • Minimum notice — how much lead time is required before a booking
4

Set up forms and notifications

Optionally attach a custom form and configure email/SMS notifications for confirmations and reminders.
5

Save

Click Save to create the calendar and generate your booking link.

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Creating a round-robin calendar

1

Select Round Robin

Choose Round Robin as the calendar type.
2

Add team members

Add the users who will receive bookings. Each user’s individual availability is checked before a slot is offered to bookers.
3

Configure assignment

Set how bookings are distributed:
  • Equal distribution — rotate evenly among all members
  • Availability-based — assign to the next available member
  • Priority order — prefer certain team members when they’re available
4

Complete availability and settings

Fill in duration, buffer times, booking window, and notification settings — same as an event calendar.
5

Save

Click Save.

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Creating a class calendar

1

Select Class Booking

Choose Class Booking as the calendar type.
2

Set class capacity

Enter the maximum number of attendees per session. Multiple contacts can book the same time slot up to this limit.
3

Configure schedule

Set the class schedule, duration, and any recurring patterns.
4

Save

Click Save.

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Creating a collective booking calendar

A collective booking calendar requires all assigned team members to be available before a slot is offered. Use this for interviews, multi-specialist consultations, or any meeting that requires multiple attendees.
1

Select Collective Booking

Choose Collective Booking as the calendar type.
2

Add required team members

Add all team members whose availability must be checked. A time slot only appears as available if every member is free.
3

Complete settings and save

Fill in duration, buffer times, and notification settings, then click Save.

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Creating a personal calendar

A personal calendar is a 1:1 booking calendar assigned to a single user. By default, the calendar creator is assigned, but this can be changed.
1

Select Personal Calendar

Choose Personal Calendar as the type.
2

Assign the user

Confirm or change the assigned team member.
3

Configure and save

Set availability and settings, then click Save.
A personal calendar has all the same features as a round-robin calendar but is limited to a single team member.

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Copying or duplicating a calendar

To duplicate an existing calendar (preserving its settings, availability, and configuration):
1

Open Calendar Settings

Go to Calendars > Calendar Settings and find the calendar to duplicate.
2

Click the three-dots menu

Click the three dots next to the calendar name and select “Copy / Duplicate”.
3

Rename and save

Give the copy a new name and click Save.

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Blocking off time in a calendar

To block specific time slots from being booked (e.g., for holidays or internal meetings):
1

Open Calendar Settings

Navigate to the calendar you want to configure.
2

Go to Date-Specific Hours

In the Availability tab, click Date-Specific Hours.
3

Add a blocked period

Select the date range and set availability to Closed or No Hours for that period.
4

Save

Click Save to apply the override.

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Overriding calendar availability

Use Date-Specific Hours to override your regular weekly schedule for specific dates — for example, extended hours during a special promotion, or reduced hours over a holiday period. Changes apply only to the dates specified and do not affect the recurring weekly schedule.

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Restoring a deleted calendar

Deleted calendars can be recovered for a limited period. Go to Calendar Settings and look for the “Restore Deleted Calendar” option. Select the calendar to restore and confirm.

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Calendar sharing options

To share a calendar booking link:
  • Copy the booking URL from Calendar Settings and paste it anywhere (email, website, social media)
  • Embed the calendar directly on a page using the iframe embed code
  • Share a calendar group link that lets contacts choose from multiple calendars

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Adding a logo to your calendar

Go to Calendar Settings > Meeting Details and upload a logo image. This appears on the booking widget page to reinforce your branding.
Last modified on March 4, 2026