> ## Documentation Index
> Fetch the complete documentation index at: https://help.hoopai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Community events

> Create and manage events within your HoopAI community groups — virtual, in-person, RSVPs, and recurring schedules.

Community events let you organize and promote scheduled activities within your community groups — workshops, Q\&A sessions, office hours, live calls, and in-person meetups. Members can RSVP, receive reminders, and view events in a calendar format.

## Creating an event

<Steps>
  <Step title="Navigate to the Events channel">
    Open your community group that has an Events channel. If the group does not have one, add an Events channel from the group settings.
  </Step>

  <Step title="Click + Create Event">
    Click the **+ Create Event** button in the Events channel.
  </Step>

  <Step title="Fill in event details">
    Enter the event title, description, date, start time, and end time. Add a cover image to make the event visually appealing in the feed.
  </Step>

  <Step title="Choose the event type">
    Select the format:

    * **Virtual** — online event with a meeting link or Go Live session
    * **In-person** — physical location with an address
  </Step>

  <Step title="Set RSVP options">
    Enable RSVPs so members can confirm attendance. Optionally set a maximum capacity.
  </Step>

  <Step title="Publish the event">
    Click **Create**. The event appears in the Events channel and members receive a notification.
  </Step>
</Steps>

## Event types

| Type                | Description                      | Setup                                                 |
| ------------------- | -------------------------------- | ----------------------------------------------------- |
| **Virtual event**   | Online meeting or live stream    | Add a meeting link (Zoom, Google Meet) or use Go Live |
| **In-person event** | Physical gathering at a location | Add the venue address and any directions              |
| **Hybrid**          | Both virtual and in-person       | Include both a meeting link and a physical address    |

## RSVPs and attendance

Members RSVP to events directly from the Events channel:

* **Going** — confirmed attendance
* **Interested** — may attend
* **Not going** — declined

Admins can view the RSVP list from the event detail page and see who has confirmed, expressed interest, or declined.

## Reminders

Members who RSVP receive automatic reminders before the event:

* 24 hours before the event
* 1 hour before the event
* At the event start time

Reminder notifications are sent through the community notification system (in-app, email, or push depending on member settings).

## Recurring events

Set up recurring events for regular community activities:

1. When creating the event, enable **Recurring**.
2. Choose the frequency: daily, weekly, biweekly, or monthly.
3. Set the end date or number of occurrences.
4. Each occurrence appears as a separate event in the calendar with its own RSVP list.

<Tip>
  Recurring events are ideal for weekly office hours, monthly Q\&A calls, or daily accountability check-ins. They create a predictable rhythm that increases member engagement and retention.
</Tip>

## Event discovery

Members discover events through:

* The **Events channel** within each group — showing upcoming events in a list or calendar view
* **Community notifications** — alerts for new events and reminders
* **Pinned posts** — pin event announcements in the group feed for visibility

## Calendar integration

Events can sync with members' personal calendars:

* When a member RSVPs, they can click **Add to Calendar** to download an .ics file
* The .ics file works with Google Calendar, Apple Calendar, Outlook, and other calendar apps

<Note>
  Community events are separate from the HoopAI calendar system used for booking appointments. Community events are designed for group activities within the member portal, while the calendar system handles client-facing appointment scheduling.
</Note>